The Prepare to Teach tool inside of Global Course Administration is where you can:

Create course shells for Registrar sections, enabling automatic enrollment updates
Group multiple Registrar sections into a single course shell
Publish your course for release to students
Conclude courses from past semesters to remove clutter from Canvas

Note: Only the Section Instructor of Record is able to assign Registrar sections to course shells.

Prior to any other actions, locate the Term selection box and choose the correct term.

select the term from the dropdown

If the section you are teaching is not listed you will need to contact your Departmental Contact to be added as Instructor of Record.

If the term for which you are trying to prepare is not listed you will need to use the Request a New Course Shell tool.

Create a new Canvas course shell

create a new course by dragging the card to the gray box at top

Locate your Unlinked Registrar Sections and grab the section you wish to use.
Drag it over the top box labelled “Drag Sections Here to Create a New Canvas Course”. When the border turns blue, release your mouse button to create the Canvas course.
Your newly created Canvas course will appear alphabetically in the list below and your students are now enrolled in the course.

* You must publish the course before students will be able to gain access.

Add a section to an existing course shell

Follow these steps to:

Add a section to a course created through Request a New Course Shell
Group multiple sections into one course
Add a section to a course with no associations

drag the section to an existing course shell

Locate your Unlinked Registrar Sections and grab the section you wish to use.
Drag it on top of an existing course shell and release your mouse button to enroll this section of students in the Canvas course. If combining sections, you will see both sections listed. You may wish to rename the course so that it doesn’t include one specific section as part of the name.
Select to “Show Empty Shells” if the course is not immediately visible.

Mobile/accessible course management

Mobile or keyboard users may find it easier to use the built-in menu for course creation.

create course via popup menu

Click the box to Show Empty Shells (if needed).
Click the button on the Unlinked Registrar Section you wish to use.
Choose to Create Course from Section.
Or choose an existing course for this section.

disassociate a section from a course via the popup menu

Once the Registrar Section is linked to a course, you have additional options.

Click the button to display the menu.
Disassociate Section from this course, returning it to the Unlinked Registrar Sections.
Create Course from section, removing it from this course.
Assign it to another course, removing it from this course.

Publish your course

Once students are enrolled you also need to Publish the course by clicking the toggle as shown below. The left course card will turn green and the toggle will say “YES” when the course is published.

click the toggle to publish the course

Grant students access

Effective July 24, 2019, the default in newly created courses is for students to gain access on the Monday prior to the start of the semester, if the course has been published.

set course dates and permissions

Previously created courses will allow students to gain access as soon as the course is published, unless you:

Change the course start and end dates
Restrict student access

*If you are using Redshelf for Immediate Access you will need to change the start date to two weeks before the start of classes at the very latest.

Conclude previous semesters’ courses (optional)

To declutter your Dashboard, Courses list, and Calendar, conclude your previous semesters’ courses. Courses which have not been concluded but contain end dates in the past will display with a yellow course card and an exclamation point next to Concluded.

click the toggle to conclude the course

To remove the course from your Dashboard and Calendar, click the toggle to conclude the course. The card will turn gray and the toggle will say “YES” when the course is concluded. This action can be undone at any future point in time.

click the toggle to conclude the course

Need assistance?

Hover over the in-line help icons () for help on each item or call the Solution Center at 294-4000 and press 2 then 2 again.