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Gradebook Management
SpeedGrader
Midterm & Final Grades
Student View of Grades
FAQ / Troubleshooting

Gradebook Management

Set Up & Totals

How to set up the course Grading Scheme

How are Subtotal and Total grades calculated in Canvas?

What can cause a Total score to be incorrect?

Sorting

How to show/hide student scores

How to show Group membership in the Gradebook

How to show additional record columns in the Gradebook

Options include: Section, Major, College, Classification, ISU ID, Net-ID, Group, Notes

How to use the comment library in Speedgrader (Video: 1:39)

Grading

How to grade by Section

How to use the Notes Column in the Gradebook

How to send messages to students from the Gradebook

Used to bulk message all students who meet specific criteria for a particular assignment (e.g., who missed submission deadline, who scored above a certain value, or who scored below a certain value).

How to Excuse (Exempt) a student from an assignment

How to use the Default Grade Tool - instructions and common use scenarios

How to set a default grade for an assignment - Canvas User Guide

How to set up and give Extra Credit

How to disable Roll Call Attendance

Importing & Exporting

How to download ALL student submissions for an Assignment

How to upload ALL student submissions for an Assignment

How to import Gradebook scores from Excel

How to Import Top Hat Scores Using Excel

SpeedGrader

Canvas User Guide: SpeedGrader

How to access and use SpeedGrader

How to hide/post assignment grades while using SpeedGrader

How to handle multiple assignment submissions by the same student

How to use the Comment Library in Speedgrader

How to add comments to the comment library (Video - 1:39)

Midterm & Final Grades

Overview:

- Grading process instructions - posted by Office of the Registrar
- Midterm and Final grades are reported during specific time periods - check the Academic Calendar
- The Instructor of Record submits grades with either the ISU AdminTool inside each Canvas course , or by filling out bubblesheet-like pages in AccessPlus .
  - Only use one method for each reporting period.
    - If multiple methods are used, grades reported in AccessPlus will be used regardless of which method was used last.
  - Only the official Instructor of Record can submit grades.
  - Grades reported after the official due date, or which replace an "Incomplete" grade, are done using different processes (see below).

Midterm Grades:

MIDTERM GRADES are a mandatory reporting of grades of C- or lower for undergraduate students.

- Valid reporting values = C-, D+,D,D-,F - based on your course's stated grading scale.
- Graduate students do not get "midterm grades".
- Midterm grades are important alerts to students who are under-performing.

Final Grades

FINAL GRADES become part of a student's permanent academic record. Timely and accurate grade submission is critical. Failure to submit Final Grades by the deadline can have a direct negative impact on students and can hinder critical university processes, including graduation, scholarship, and financial aid packages.

- Valid reporting values = A, A-,B+,B,B-, C+,C,C-, D+, C, D-, F, I, S, N
- Pass-Fail classes report S=satisfactory, or F= Fail
- Each F grades requires an explanatory comment be selected from a menu of choices = "Earned", "Stopped attending", "Never attended".
  - If you select "Stopped Attending", Canvas will report the last date the student logged in but the instructor can change this date to match actual attendance or activity.
- N = "Non Report" is used by instructor to indicate that a grade is not yet ready for reporting.
- I = "Incomplete" indicates that a student and instructor have agreed upon an extended time frame in which the student must complete certain stated coursework. A student must be passing the course when the request for an "Incomplete" is made. There must be a valid reason for allowing an incomplete, e.g. medical crisis. The instructor may need to request a new Canvas course in order for the student to continue work.

Special Situations:

- How to explain "F" Grades
- How to change a Letter Grade to an Incomplete
- How to handle "Incomplete" Grades
  - Initial Contact: Registrar > Faculty & Staff Form > Incomplete Contract
  - Finalize Grade: Registrar > Faculty & Staff Form > Grade Report to the Registrar
- How to change a Letter Grade, resolve a Non-Report, or replace an Incomplete

Student View of Grades

How to view grades in a current Course

Approximating your course grade using the What-If Feature

Problem: Student sees the wrong Total score

FAQ / Troubleshooting

Students' Grades Disappeared for one Assignment

This is because the "Assign to" rule that assigned the activity to the students has been removed. This is often done in error when an instructor is attempting to allow a single student to submit at a later/different time. Correct by adding an Assign to rule for "everyone else" with the original Due date and Until dates. Any previously submitted work and grades will reappear in the grade book.

I graded a student's submission but it still shows as 'Ungraded'

This occurs when a student has submitted again, after the first submission was graded. Canvas requires that the last submission by each student be graded. Do not leave any submission "ungraded" as that great errors in the the student's earned Total Grade. Reduce this problem by adding submission limits in the assignment settings, grading after the activity availability period has ended, and checking the Instructor's 'To Do' list on the course Home page for ungraded submission notices.

Student sees the wrong earned Total Points value

Possible reasons include:
- An Assignment was set up with wrong value (e.g. Extra Credit activity set up with point value other than 0 pt),
- Assignment was graded out of wrong point value (e.g. rubric doesn't match activity's stated value in syllabus),
- Ungraded submissions (e.g. student resubmitted assignment and most resent submission was not graded),

Student sees the wrong course Letter Grade

Possible reasons include:
- All of the reasons stated for earning wrong total Points,
- Grader did not fill in zero's on missed work (results in overinflated Letter Grade being displayed),
- Course Grading Scheme does not match course syllabus: this error typically causes shift of 0.5% for every letter category, i.e. students at cusps receive lower grade than syllabus policy indicates. This is a course set-up error.